About the Role
Type: Part-time Contractor, approximately 3-5 hours per week
Location: Halifax, NS
Reporting to: Executive Director, and works closely with the ACIC Finance Officer
Start Date: September 2023
Conduct full cycle of accounting – Payroll, Accounts Receivable, Accounts Payable and Reconciliations
Administration of payroll files, time sheet tracking, ROE, RRSP setup, termination and remittance; Process biweekly payroll through QuickBooks Online; Submit monthly payroll remittance; Annual T4 and T4A returns.
Process accounts payable through QuickBooks Online and TelPay for direct deposit payment; Record accounts receivable.
Perform bank deposits for cheques and cash.
Prepare returns for government (e.g. PSB rebate, WCB)
Post financial transactions to accounts and prepare financial statements
Work with the Finance Manager on the annual audit process, liaise with external auditors and the treasurer of the board of directors; assess any changes necessary
Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements
Providing quarterly finance reports to finance officer and staff
Requirements
At least two years of overall professional experience; ideally three-plus years in a non-profit setting including the use of projects/classes
Experience with QuickBooks Online, or similar accounting software
Expertise in Microsoft Excel or any other spreadsheet
Deep understanding of accounting principles
Confidentiality
Attention to detail
Comfortable dealing with huge volumes of complex data
A successful track record in setting priorities; keen analytic, organization and problem-solving skills which support and enable sound decision making
A multitasker with the ability to wear many hats in a fast-paced environment
About the Company
The Atlantic Council for International Cooperation (ACIC) is a coalition of individuals, organizations, and institutions working in the Atlantic region, which are committed to achieving global sustainability in a peaceful and healthy environment, with social justice, human dignity, and participation for all. ACIC supports its members in international cooperation and education through collective leadership, networking, information, training and coordination, and represents their interests when dealing with government and others.
The ACIC bookkeeper will play a key role in monitoring our financial data and compliance by maintaining accurate books on accounts payable and receivable, payroll, and daily financial entries and reconciliations. The bookkeeper will also perform regular accounting tasks such as monthly financial reporting, general ledger entries, and record payments and adjustments.
This position requires someone who is organized, detail-oriented and who can multi-task in a fast-paced work atmosphere. The ideal candidate is a team-player who can work with on-site and remote staff, who is an excellent planner and who can play a leadership role in keeping things running smoothly.
To Apply
Please submit a resume and a cover letter outlining how you meet the qualifications along with your contractor fee expectations to hiring@acic-caci.org Please also ensure that you indicate the job title in your subject line. Application deadline: September 11, 2023. Thank you for applying. Only short-listed candidates will be contacted to arrange for an interview.
As an equity seeking network, ACIC encourages applications from individuals that represent the full diversity of communities in Canada, including complexities of intersecting identities such as ability, age, class, gender, race and sexual orientation. Be sure to self-identify.